Höckner, Markus; Budroni, Paolo
Phaidra (Permanent Hosting, Archiving and Indexing of
Digital Resources and Assets ) is used as a long-term preservation
system through the assignment of persistent identifiers
(permanent links). The project was launched in
2006 and is the successful result of cooperation between
the Vienna University Computer Center, the Center for
Teaching and Learning and the Vienna University Library.
At present, Phaidra contains about 60,000 objects, all of
which are provided with structured metadata.
Rauber, Andreas; Constantopoulos, Panos; Kaiser, Max; Guenther, Rebecca
7th International Conference on Preservation of Digital Objects, September 19 – 24, 2010, Vienna, Austria
LeFurgy, William G.
Never have so many people documented so much about
their lives. Digital technology has empowered
individuals to build large, rich collections of
photographs, videos, e-mail, documents and other
information. But the ability to create digital content is
far outstripping personal capacity to manage and keep it
over time. Looking ahead over the next decade, it is
possible to foresee two consequences for libraries and
archives. The most obvious and certain is that digital
accessions of personal materials will supplement, and
eventually surpass, traditional analog materials. Another
outcome is more subtle and speculative: people seeking
trusted guidance about how best to manage their
important digital items. Memory organizations are
reasonable places for people to go...
Caplan, Priscilla; Pawletko, Joseph; Kehoe, William
The TIPR Project (Towards Interoperable Preservation Repositories) runs from October 2008 through September 2010. The aim of the project is to develop, test, and promote a standard format for exchanging information packages among OAIS-based repositories. This paper reviews the use cases for the transfer of information from one repository to another, reviews the Repository eXchange Format (RXP) developed by TIPR, and discusses the need for additional information not contained in the exchange package itself. It looks at two existing specifications, the Producer-Archive Interface Methodology and Into the Archive (Wege ins Archiv), in the context of inter-repository transfer. Finally it outlines...
Institutions that perform web crawls in order to gather
heritage collections have millions – or even billions – of
files encoded in thousands of different formats about
which they barely know anything. Many of these
heritage institutions are members of the International
Internet Preservation Consortium, whose Preservation
Working Group decided to address the issues related to
format identification in web archive.
Its first goal is to design an overview of the formats to
be found in different types of collections (large-, smallscale…)
over time. It shows that the web seems to be
becoming a more standardized space. A small number
of formats – frequently open – cover from 90 to 95% of
Casarosa, Vittore; Snow, Kellie; Molloy, Laura
This paper outlines the Europe-wide programme of
outreach and training events, jointly organised by
HATII at the University of Glasgow and the British
Library, in collaboration with a number of
European partner institutions, on behalf of the
Planets project (Preservation and Long Term
Access Through Networked Services) between
June 2009 and April 2010. It describes the
background to the programme and the events which
took place during the final year of the project,
focussing on the success of the events based on
feedback results, lessons learned from the
production of the series, and the perceived longterm
impact of the programme on future Planets
and digital preservation training activities.
Kirsch, David A.; Meister, Sam
Digital business records are more at risk now than ever
before. The dynamics of entrepreneurial business, the
fear of litigation and e-discovery, and the narrowing
demands of shareholder capitalism compound the
technological threats to the record of business. The
Sherwood Archive Project, a project of the Digital
Archive of the Birth of the Dot Com Era, seeks to
mitigate the risks to business records by partnering with
Sherwood Partners, Inc to develop strategies and
workflows to preserve the records of failed business
Dutrisac, Julie; Ruel, Christian; Frate, Luisa
The digital revolution has completely changed how audiences use and interact with audiovisual media. The National Film Board of Canada (NFB) has been preparing for this inevitable revolution for several years now, developing partnerships and carrying out research on image and sound processing, innovative transfer techniques, accessibility and distribution to facilitate the transition to digital technology. In recent years, the technical and operational infrastructure has undergone significant upheavals. And the NFB has taken up the gauntlet. The new digital reality is much more sophisticated than past technologies, but also much more open and promising. Our aim is to exploit the...
van der Hoeven, Jeffrey; Dindorf, Marcus; Sepetjan, Sophie
Apart from technical, organisational and economical challenges of long-term access to digital objects, legal implications arise as well. The KEEP project, co-funded by the European Commission under the Seventh Framework Programme (FP7), researched the legal aspects of emulation as part of their research to create a preservation strategy based on emulation. It addresses the legal implications in France, Germany and The Netherlands as well as on European level. Insights have been gained into the legality of transferring content from old media carriers to newer ones and the reproduction of hardware into software emulators. This paper presents the results of the...
Kelly, Brian; Rowe, Matthew; Guy, Marieke; O’Brien, John; Hawksey, Martin
Twitter is widely used in a range of different contexts, ranging from informal social communications and marketing purposes through to supporting various professional activities in teaching and learning and research. The growth in Twitter use has led to a recognition of the need to ensure that Twitter posts ('tweets') can be accessed and reused by a variety of third party applications.
This paper describes development work to the Twapper Keeper Twitter archiving service to support use of Twitter in education and research. The reasons for funding developments to an existing commercial service are described and the approaches for addressing the sustainability...
Rieger, Oya Y.; Warner, Simeon
arXiv.org is internationally acknowledged as a pioneering and successful open access digital archive for research articles. The case study discusses the efforts to establish a community-based sustainability strategy to ensure the longevity, effectiveness, and success of the service. It also describes the costs associated with running the repository that take into consideration both daily operational costs and efforts in improving its technical architecture and functionality.
Margrethe, Ellen; Konstad, Pihl
Being a private international enterprise, the ongoing transition from paper to digitally stored documents and records has created some new challenges.
By implementing an Electronic Records Management (ERM) system, the tool for conducting records management is in place, but in order to utilise the possibilities, a revision of the retention and disposition schedule was necessary.
The task of developing a new schedule is time-consuming, but it will be an important tool for future RM work. It gives a good overview of the content of the archives. When implemented it will reduce growth, improve sharing of information and ensure compliance over time. It...
Briston, Heather; Estlund, Karen
The “paperless office” concept has been around for
decades, and many have cited that the electronic office
has instead increased the amount of paper produced.
Case studies have shown that a successful “paperless”
system requires motivation, ease of use, and cost savings
. Paper will co-exist with electronic records for the
foreseeable future; however, what happens when the
official record of an institution becomes “paperless”?
This short paper presents a case study describing the
efforts in the University of Oregon Office of the
President to move to a fully electronic records system,
the trickle-down effect to campus units, and the work of
the Libraries to preserve the institutional record. The
Libraries created a...
Konrath, Berthold; Sharpe, Robert
The Austrian state is building an integrated “cradle to grave” electronic records management and archive process to ensure that electronic records are managed correctly throughout their lifetime.
This has already included the rollout of records management through federal agencies via the ELAK (Elektronisher Akt) system and the specification of a format for transfer between agencies called EDIAKT. The latter includes transfer to the national archives and thus, in essence, the definition of the format of a valid SIP that can be ingested into an archival system.
The Austrian Federal Chancellery is now funding the provision of such a central archival system plus...
Minor, David; Phillips, Mark; Schultz, Matt
This paper will examine ongoing work between two
major preservation systems, the Chronopolis Digital
Preservation Program,  and the MetaArchive
Cooperative.  In the past year, these two systems
have begun work on bridging their technical
underpinnings to create a more robust, reliable, longlived
preservation community for their users. The main
emphasis of this work is moving data between a
LOCKSS-based system (MetaArchive) and an iRODSbased
one (Chronopolis). This work also involves
several other emerging preservation micro-service tools
and practices, and the expertise of the University of
North Texas (UNT) Digital Library  in deploying
them. The final result of this work is intended to be of
three-fold benefit: 1) directly improving the services
This paper examines preservation planning as it is
implemented within the National Library’s preservation
repository (Rosetta) and compares it directly to the
PLATO tool created as part of the PLANETS project.
Preservation planning is both a business precondition
and the systematic framework defining any preservation
action. At the National Library of New Zealand Te Puna
Mātauranga o Aotearoa, preservation planning is
embedded within the Rosetta system.
For the Library, the challenge can be stated simply:
preserve New Zealand’s digital documentary heritage.
With no limitations or control over the format of the
content that is collected and preserved, The National
Library of New Zealand Te Puna Mātauranga o
Aotearoa (NLNZ) has ‘issues’ to resolve before...
MASSOL, Marion; ROUCHON, Olivier
This paper outlines the recent initiative run at CINES,
a national IT datacentre for French academic
researchers, to formalize the business processes of its
department dedicated to the long-term preservation of
digital objects, which is at present one of the very few
operational long-term preservation platforms in France
for the public sector and Higher Education and Research
One of the strategic goals of this organization is the
evaluation and assessment of service quality. The
processes formalization activity – coupled with an
external audit and an ITIL approach – highlighted the
department good practices, gaps and weaknesses.
The processes global map and most of the twenty
detailed process maps have been put together...
Korb, Joachim; Strodl, Stephan
Today, more and more information is being produced in a digital form. In addition to this so-called born-digital content, material that was produced to exist in an analogue form is now being digitised both for preservation and for easier access. This digital information comes in an ever greater variety of formats, many of which are relatively short-lived. Newer versions of the same software are often unable to render files produced with older versions of that software, let alone files produced with similar software from other vendors. Soft- and hardware environments change constantly and after only a few years can older...
Kirchhoff, Amy; Morrissey, Sheila; Fenton, Eileen; Orphan, Stephanie
The scholarly community’s dependence on electronic
resources is rapidly increasing and those electronic
resources are increasingly preserved in digital
repositories or other preservation services. Whether
locally hosted at libraries, collaboratively hosted
between institutions, or externally hosted by a third
party, one method for these digital repositories to take to
assure themselves and their communities of their
soundness is to be audited and certified by impartial
organizations. Such independent organizations with
staff experienced in executing audits and certifications
can represent the interests of the academic community.
Such staff will have the time and skills required to
perform a thorough review of the methodologies and
policies of each digital repository.
Over the course of 2009, the Center...
Zierau, Eld; Jensen, Claus
The focus of this paper is on which digital objects to preserve when preserving digital library materials derived from original paper materials. It will investigate preservation strategies for digital objects from digitised paper material that must both be preserved and simultaneously retain a short route to dissemination. The investigation is based on a study of digitisation done a decade ago and digitisation done today. In the last decade mass digitisation has become more commonly used since technological evolution has made it cheaper and quicker. The paper explores whether there are parts of digital material digitised a decade ago worth preserving,...